OVERALL PURPOSE OF THE JOB
We are looking for a Finance Assistant to provide dedicated support to this department within our busy creative studio.
The Finance Assistant will support the team by assisting with day-to-day finance operations, including processing transactions, reconciling accounts and troubleshooting, working closely with 59’s Finance Manager.
Working within 59’s core team and studio you will play an important role in an ambitious, globally recognised design company . While we are a creative company we do not expect previous experience of the cultural industries – we are very open to people who haven’t worked in this industry before, and someone who is interested in the role finance plays in an ambitious creative environment.
This is not an entry level role – we are looking to work with someone who has previous experience in a similar role or field.
This new role will support 59 to build capacity as we continue to streamline and develop our various finance workflows. The Finance Assistant will be supported by a collaborative finance and operations team, with an emphasis on shared learning and skill development.
JOB DESCRIPTION
Day to day responsibilities will include, but are not limited to:
Accounts Receivable
- Tracking sales invoices and providing regular updates to the Finance team
Accounts Payable
- Processing and managing supplier invoices and credit notes, ensuring accuracy and correct coding
- Processing and reconciling staff expense accounts, inline with company policies (currently UK pre-paid cards and US credit card)
- Assisting with the preparation of weekly payment runs
- Logging fixed asset updates, and supporting with the Fixed Asset Register maintenance
- Ordering foreign currency and distributing per diems as required
Administration
- Assisting with the Accounts@ mailbox (including liaising with suppliers and processing supplier invoices)
- Assisting with filing, record keeping and document management
Other
- Supporting the wider team in 59 across the Design, Technical Design and Producing departments with finance processes and troubleshooting, as required
- Supporting the annual audit
- Routinely reviewing and updating the finance guidance documents ensuring they are accessible, clear and fit for purpose
- Working with colleagues across the Journey group to share practice
- Contributing to 59’s work around Sustainability, Universal Design and Belonging & Inclusion
- Any further tasks as reasonably requested
PERSON SPECIFICATION
Essential
- Demonstrable experience working in a similar role
- An interest in finance and accounting, with a basic understanding of accounting principles and financial processes
- Excellent administration skills and attention to detail, with the ability to manage multiple tasks
- Effective written and verbal communication skills
- Experience using an accounting software (Quickbooks, Xero or similar)
- Strong computer skills – with specific experience using Microsoft suite and Google Docs
- An ability to work in a busy environment with at times challenging deadlines
Desirable
- Experience working with integrated finance systems
- Experience reconciling accounts
- Experience managing an accounts mailbox
- Experience with financial record-keeping and/or supporting an audit process
- Experience managing a Fixed Assets register
- An interest in the arts and/or creative industries
- An accountancy qualification (part or fully qualified)
HOW TO APPLY:
Please submit a comprehensive CV and a cover letter (maximum two A4 sides) or up to three minutes of audio describing your suitability for the position and how your skills and experience match the person specification, via the online form found at the Apply Here button above.
Applicants should provide contact details for two references. We will seek your permission before making direct contact with any referees.
All applicants must be eligible to work within the UK.
59’s RECRUITMENT APPROACH
At 59 we carefully consider how we meet new people through our recruitment and how a process like this can instil breadth and diversity in our projects teams. Our work is cross-cultural, and we collaborate globally so we know diversity in our teams undoubtedly strengthens our portfolio and our work. We dedicate time and resources to creating a creative working environment where everyone feels valued and respected.
If you feel that you do not see yourself represented either in the creative industries, or in this particular professional area because of any part of your identity that makes you special, we would especially like to hear from you.
Under the Equality Act 2010, a disabled person is someone who has – or has had in the past – a physical or mental impairment which has a substantial and long-term adverse effect on that person’s ability to carry out standard day-to-day activities.
As an inclusive organisation, we actively encourage applications from people who consider themselves to have a disability falling within that broad definition. We will guarantee an interview for applicants living with a disability, provided they meet the essential criteria. Where relevant, this should be indicated on your equal opportunities form which will be anonymised and attached to your redacted application.
We have made steps to remove barriers to our workplace, including working to create a fully physically accessible studio. If it is helpful or reassuring to discuss your access needs ahead of applying so you can gauge if this is an accessible place for you to work, please get in touch with our Operations team on [email protected]
Acknowledging the resources that go into attending interviews, we are very happy to reimburse travel expenses incurred through travelling to/ from your interview with us.